Supplier Quality Clauses

Product/Service Purchased

Quality Code

Raw Material

QC01, QC02, QC04, QC05, QC06, QC07, QC15, QC17, QC20, QC21, QC22, QC23, QC24, QC25, QC26, QC27, QC29

Hardware & Other Materials

QC01, QC02, QC04, QC05, QC06, QC07, QC09, QC13, QC15, QC16, QC17, QC21, QC22, QC23, QC24, QC25, QC26, QC27, QC28, QC29, QC31

Special Processes

(e.g. Heat Treat, Plating, Welding)

QC01, QC02, QC03, QC05, QC06, QC07, QC10, QC11, QC13, QC15, QC17, QC21, QC22, QC24, QC25, QC26, QC27, QC29, QC30, QC31

Other Outside Services

QC01, QC02, QC05, QC06, QC07, QC08, QC09, QC10, QC12, QC13, QC15, QC16, QC17, QC19, QC21, QC22, QC24, QC25, QC26, QC27, QC31


QC06, QC14, QC21

Quality Code




Quality System

Supplier shall establish and maintain a Quality System acceptable to One Stop Systems, for the goods and/or services purchased under this purchase order. As a minimum, the supplier's Quality System must meet the requirements of ISO9001 or better.


AS9100 Compliant

The supplier is required to maintain a Quality System in compliance to AS9100.  If facility is not certified to AS9100, buyer reserves the right to conduct surveillance at supplier's facility to make final determination that Supplier's Quality System meets the requirements, and/or supplier will be required to complete a Supplier Survey Questionnaire.


NADCAP Approval

Special processing NADCAP approval is required. The special process requirements will be listed on the actual purchase order.


Supplier Furnished Material

Supplier shall submit Chemical and Physical test reports in accordance with the latest material specifications and revision. Distributors must provide a certification verifying the materials traceability to the Mill test reports when supplied.


Sub-Contractor Flow Down

Supplier is required to flow down the requirements of this purchase order, including terms and conditions to the Supplier's subcontractors. Flow down of key characteristics is required when specified on the face of purchase order.


Record Retention and Disposition

As a minimum, the Supplier is to retain records for at least 10 years from the date of shipment under each applicable order for all products/part numbers unless otherwise specified in the order.  In special circumstances, the purchase order will identify the actual required number of years that the records should be maintained. After the minimum retention period is achieved, suppliers may disposition the records as archive or destroy at their discretion.


Measuring &

Test Equipment

The Supplier's equipment shall be calibrated in accordance with ANSI/NCLSL Z540-1 or ISO 10012-1 and traceable to NIST.


One Stop Systems Furnished Property

Supplier is to return all furnished property to One top Systems at the completion of the purchase order. Furnished property may include but not be limited to the following: drawings, mylars, process specification, tooling, fixtures, and excess raw material.


Parts Identification

The Supplier is to identify parts in accordance with purchase order requirements.


Nonconformance/Corrective Action

The Supplier is to notify One Stop Systems of any Nonconformance prior to shipping product and obtain approval for disposition of any nonconforming product. In addition, the Supplier will maintain a system of handling non-conformances and corrective actions.


Special Processing Approval

The Supplier is to perform a special process on this purchase order. Special processing may include one of the following processes: heat-treating, stress relieving or Nondestructive testing. One Stop Systems shall identify the specific process specification and the end user on the purchase order. The Supplier should maintain its special process approval with the end user. If the Supplier is not currently approved for the specified process, it is the Supplier's responsibility to notify One Stop Systems immediately.


Dimensional Inspection Report

The Supplier is to document an actual dimensional inspection report and submit it to One Stop Systems at the completion of the purchase order.


First Article Inspection

The Supplier to submit a First Article per AS9102 as noted per purchase order. It should identify all of the process specifications and dimensional data.



Calibration Vendor

The calibration vendor shall be accredited to ISO 17025. All measuring and test equipment shall be calibrated in accordance with ANSI/NCLSL Z540.3 and traceable to NIST.


Packaging Protection

Supplier to package parts in a manner that will protect parts from any kind of damage. No metal to metal contact is ever allowed. In special circumstances, the purchase order may specify the manner the parts are to be packaged.


Part Number Serialization

All parts should have unique serial numbers assigned. Supplier is to maintain tractability throughout the production stage.


Certificate of Conformance

A certification is required, stating that all of the products or services meet the contractual or purchase order requirements. The certificate must list the part number and all of the applicable process specifications, including up to date revision levels.


Key Characteristics Data Required

This purchase order deals with the drawing that identifies key characteristics. Both the Supplier and One Stop Systems should have established a control plan prior to the placement of this purchase order.



Items procured under this purchase order must be compliant with DFAR 252.225-7000


Right of Entry

One Stop Systems, our customers, and/or any applicable regulatory authority reserve the right to access the supplier’s applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records. Reason for access may include inspection of the item on order, status of the item, or reviewing quality records pertaining to the purchase order in question.


QMS Awareness

Vendors Personnel must be made aware of:

  • their contribution to product or service conformity;
  • their contribution to product safety;
  • the importance of ethical behavior.


Counterfeit Prevention

Vendor must have a process in place to detect and prevent the use of counterfeit parts/materials. The holder of the One Stop Systems Purchase Order must be the Original Equipment (Component) Manufacturer (OEM) of the product or the OEM’s Authorized Distributor with traceability to the OEM. Authorized distributors shall provide certification to OEM approved distribution. Or provide evidence of certification, or approval from the appropriate OEM of the product supplied to One Stop Systems. If documentation demonstrating an unbroken chain of custody from these authorized manufacturers or distributors can not be provided at the time of delivery, then the vendor (holder of the One Stop Systems PO) must comply with PM 08.C External Product Controls Counterfeit Mitigation (available upon request).


Control & Monitoring Requirements

Vendor must maintain a Quality Level ≥98% and an OTD level ≥98%. If levels drop below target, supplier may be notified and may be placed on conditional status or disapproved if not corrected


Change Notification

Supplier is to notify One Stop Systems of changes in product and/or process, changes of suppliers, changes of manufacturing facility location and, where required, obtain organization approval.


Acceptance Authority Media

Media such as inspection stamps and electronic signatures used for product acceptance/inspection must be controlled and traceable to the personnel they are issued to.


Verification on Supplier’s Premises

Verification of product on supplier premises by One Stop Systems or its customers, does not remove the obligation to provide conforming products and shall not be used as the organizations evidence of conformity.


Shelf Life Materials

The supplier provides the manufacturing date, shelf life, and expiration date for all limited shelf life items under this order. All items will have 75% or more of their shelf life remaining at the time of shipment to One Stop Systems. All items are packaged, labeled and transported per their applicable regulatory requirements.



Supplier must provide notice at least 180 days prior of any products approaching obsolescence and allow final purchase before obsoleting any product.



The Code of Federal Regulations 22 CFR International Traffic in Arms Parts 120 thru 130 apply to all items on this order that meet the requirements of 22 CFR 120.  When the One Stop Systems Contract or Purchase Order defines that the product being purchased is for a military program or is being developed for a military program the supplier shall ensure they are in full compliance with ITAR requirements. The export, re-export, transfer of any documents to any other company, entity, person, or destination, or for any use or purpose other than that for which the documents were provided by One Stop Systems, or our customer, is prohibited without prior written approval from One Stop Systems, or our customer, and authorization under applicable export control laws. All documents are confidential and proprietary to OSS or our customer.


FOD Prevention

The Organization shall maintain a FOD (Foreign Object Debris) program designed to prevent the introduction of contamination or FOD. This shall also address the introduction of FOD as wasteful packaging.

You are now leaving the OSS website