The below Purchasing Terms and Conditions apply to all POs transmitted by OSS to our vendors.
For OSS’ Terms and Conditions of Sale, please refer to our General Terms and Conditions of Sale.

Purchasing Terms and Conditions

  1. Written acknowledgement of this P.O. is requested within 1 day of receipt.
  2. Unless otherwise agreed to in writing, One Stop Systems freight terms are F.O.B. Destination, Freight Prepaid.
  3. Unless otherwise agreed to in writing, One Stop Systems payment terms shall be Net 60 days from date of invoice.
  4. Manufacturers Certificate of Conformance required.
  5. Material Safety Data Sheets must be supplied, as needed.
  6. P.O. number must be shown on all documents, correspondence, and shipping containers.
  7. One Stop Systems part numbers, manufacturer part numbers, lot and date code information is to be documented on all packaging and packing list(s). The supplier shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all parts included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all the supply chain intermediaries from the manufacturer to the direct source of the product for the supplier and shall include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identification.
  8. Only new and authentic materials are to be delivered to One Stop Systems. Parts shall be purchased directly from OCMs/OEMs. Independent Distributors (Brokers) shall not be used without written consent from One Stop Systems. All materials purchased from Independent Distributors shall be thoroughly tested to confirm that the parts are genuine and testing documentation must be supplied.
  9. The supplier must have a Counterfeit Avoidance Program.
  10. One Stop Systems reserves M.R.B. authority. One Stop Systems is to be notified within 24 hours of all non-conformances for disposition prior to delivery of product.
  11. One Stop Systems is to be notified prior to any product or process change(s) and where required, obtain written approval.
  12. One Stop Systems, its customer(s) and authorities are to have right of access to all facilities and records related to this P.O.
  13. Supplier is required to comply with and to flow down applicable Supplier Quality Clauses (refer to OSS Quality Clauses document) and specified QNotes listed on P.O. including key characteristics to all sub-tier contractors and suppliers.
  14. Supplier is required to comply with the One Stop Systems Code of Business Conduct and Ethics.
  15. Electrical components shall not be greater than 5 years old from the date of manufacture. One Stop Systems will return any non-compliant components for At time of receipt to OSS, parts should have at least a 1-year shelf life.
  16. Suppliers are required to maintain records for a minimum of 7 years unless otherwise directed by One Stop Systems.
  17. Workmanship Standards
    The materials and workmanship shall conform to the technical requirements specified in the appropriate specification/drawing. If not specifically identified in the specification or drawing, the following workmanship standards shall apply:
    • IPC-A-610, Class 2 – for all electrical and electronic assemblies and for PWAs as reworked per IPC-7711/7721
    • IPC-A-600, Class 2 – for Printed Circuit Boards
    • IPC/WHMA-A-620 Class 2 – for Cable and Wire Harness Assemblies
    • IPC-7711/7721 – for rework, repair, and modification of electronic assemblies and PWAs
  1. Compliance with Laws
    Unless otherwise specified in this Order, prices include all applicable federal, state and local taxes. Supplier shall comply with all applicable state, federal and local laws, and regulations. Supplier agrees to indemnify and hold One Stop Systems harmless from and against any, and all costs, expenses, penalties, or other liabilities attributable to Supplier's violation of this condition.
  2. Prohibited and Controlled Substances
    Manufacturer’s full-disclosure Material Declaration Sheet required.
    RoHS: Supplier warrants and agrees that the goods sold to Buyer under this Order and specified to be "RoHS Compliant" shall be fully compliant with the European Union Directive No. 2015/863 on the Restriction of Hazardous Substances (“RoHS”).
    REACH: Supplier warrants and agrees that each chemical substance or its preparations on their own or contained in goods sold or otherwise transferred to Buyer is pre-registered if required, and registered if required, under Regulation (EC) No. 1907/2006 (“REACH”), is not restricted under Annex XVII of REACH and if subject to authorization under REACH, is authorized for Buyer’s use. Supplier shall notify Buyer if it decides not to pre-register or register substances that will be subject to registration under REACH and that are contained in goods supplied to Buyer or supplied to Buyer on their own at least 12 months before their registration deadline.
    Joint Industry Guide (JIG-101): Supplier warrants and agrees that it will disclose all chemical substances or preparations contained in goods sold or otherwise transferred to Buyer which are categorized under the Joint Industry Guide as Regulated, For Assessment Only, or For Information Only which are contained beyond the threshold limits of those stated in the current version of JIG-101. Information regarding JIG- 101 is available through the Consumer Electronics Association
  3. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60- 300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Contractor/subcontractor agrees to comply with all the provisions set forth in 29 CFR Part 471, Appendix A to Subpart A (Executive Order 13496)
  4. Proper Management of Reaction Processes
    Suppliers must manage reaction processes to ensure that goods sold or otherwise transferred to One Stop Systems have not been contaminated with prohibited or controlled substances in excess of their threshold limits. In processes where prohibited substances condensate or evaporate, the concentrations of impurities must be controlled not to exceed their threshold level in products and must be reported in their final form.

Process where reaction occurs

Items to be managed

Pb-free Solder Pots

Concentration of lead increases over time, requiring regular analysis to ensure threshold limits are not exceeded.


Concentration of lead in electroless nickel plating stabilizer increases over time if mismanaged.

Concentration of hexavalent chromium in nickel or zinc plating increases over time if mismanaged.

Solder plating

Concentration of lead increases due to dissolution from exempted applications or products not subject to RoHS Directive.

Ink, paint

Concentrations of prohibited substances must be measured in the final state of the material (e.g., after drying).


The concentration of a prohibited substance contained as an impurity may vary and increase beyond its threshold in some processes.

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